Incard offers four team roles, each with different levels of access and permissions. Here's a summary of what each role can do.

The Owner has full control over the account. This role cannot be restricted and there must always be at least one Owner. Only the Owner can:

The Owner also has full access to all accounts, payments, cards, team management, analytics, and settings.

Admins have full operational control — the same access as the Owner, with two exceptions: they cannot transfer ownership or close the company account. Admin permissions are fixed and not configurable.

Admins can:

The Bookkeeper role is designed for accounting-focused team members. Bookkeepers are assigned access to specific accounts and can only work within those accounts.

What Bookkeepers can do:

What Bookkeepers cannot do:

The Custom role lets you build a tailored set of permissions for a team member. You select which accounts they can access and choose exactly which capabilities to enable.

Configurable permissions include: move money, manage recipients, manage cards, approve payments, submit expenses, access rewards, analytics, accounting, and more.

Custom role users cannot edit roles, invite or remove users, manage security, transfer ownership, or close the company.

For a full guide on setting up the Custom role, see Understanding the Custom role.